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Using Word with Multiple Authors

Added by LAURA NICOLE MASSARO KAUFFMAN , last edited by LAURA NICOLE MASSARO KAUFFMAN on Mar 08, 2010 10:36


Using Word with Multiple Authors

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Step 1: Track your changes.

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You can use the attached sample file (multauthsample1.docx) for this section.

  1. On the Ribbon, click the Review tab.
  2. Under Tracking, click the arrow beside Track Changes:
    1. Click Change User Name... Verify your user information (especially your name and initials) appears the way you want it so that other authors can identify you and click OK.
    2. Click Change User Options... Verify your changes (insertions, deletions, moves, tables, formatting, etc.) are being tracked the way you expect them to be and click OK.
    3. Click Track Changes.
  3. Share your document via email or shared file space. 
  4. You and your other authors can make edits as you would any other Word document.  You will notice, however, that changes you make will create markup in the document.  You can also insert comments from the Review tab.

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Step 2: Review the changes.

  1. Open the document.
  2. On the Ribbon, click the Review tab.
  3. Under Changes, click Next to move to the first change.
    • To accept the change, click Accept?Accept and Move to Next.
    • To reject the change, click Reject?Reject and Move to Next.
    • To accept all changes, click Accept?Accept All Changes in Document.
    • To reject all changes, click Reject?Reject All Changes in Document.
  4. Under Comments, click Previous or Next to move through the comments.  Use Delete to delete comments.

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Step 3: Prepare Document for Publication.

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You can use the attached sample file (multauthsample2.docx) for this section.

If you are publishing a document, you may not want your comments and edits publicly visible.

  1. Click the Microsoft Office button and go to Prepare?Properties.  Decide if you would like to keep or remove the document properties.
  2. Click the Microsoft Office button and go to Prepare?Inspect Document.
    1. Check Comments, Revisions, Versions, and Annotations.
    2. If you would like to remove the document properties, check Document Properties and Personal Information.
  3. Click Inspect.
  4. Click each Remove All button to clear unwanted metadata.
  5. Click Close.
  6. Save your document.

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