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Thunderbird vCards and Signatures

Added by LAURA NICOLE MASSARO KAUFFMAN , last edited by LAURA NICOLE MASSARO KAUFFMAN on Jun 23, 2009 15:38


Thunderbird vCards and Signatures

When you write a message, you may want to attach and/or append some personal such as your name, title and contact information so that you don't have to manually type it every time.  Enter vCards and signatures.

vCards

A vCard is an attachment with your contact information.  It is doubly useful in that recipients can add it to their electronic address books, so long as the format is recognized by the application.

Creating a vCard

  1. Go to Tools→Account Settings... and your dialog box will appear. 
  2. Click on an account. 
  3. Check Attach vCard to my messages and click the Edit Card... button. A new dialog box will appear.
  4. Enter your contact information and click OK
  5. Click OK again to close the Account Settings dialog box.  Your message will now be sent with a vCard attachment.

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Adding a Sender's vCard to Your Address Book

If a sender has attached his/her vCard to a message, it will appear at the bottom of the message contact information and a button beside it.  To add this card to your address book, do the following:

  1. Open the Message and to the bottom.
  2. Click the Add Card button next to the vCard. A dialog box will appear with prefilled contact information from the vCard.
  3. From the Add to drop-down menu, select the address book where you would like to add this card and click OK.  The contact will be added.

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Signatures

A signature is text that is automatically appended at the end of each message. Most include a name, title and contact information.  Some may also include an inspiring quotation or a link to a personal or departmental Website.

By default, Thunderbird only allows one signature per account. However, you can install the Signature Switch Add-on if you would like to have more signature choices for your messages.

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Setting Up the Default Signature for Thunderbird

  1. Open any text editor, such as Notepad or Microsoft Word.
  2. Enter the signature information as you would like it to appear at the bottom of the email. Do not apply formatting; some email clients may have trouble with it.
  3. When you are finished choose File→Save As... and save this file as a
    .txt file to a location that will be backed up regularly.
  4. In Thunderbird, go to Tools→Account Settings... and your dialog box will appear. 
  5. Click on an account.
  6. Check the attach this signature button and click the Choose... button.  A dialog will appear.
  7. Navigate to your signature text file and click Open.
  8. Click OK. Your signature will be appended to every message you write.

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Signature Switch Add-on for Thunderbird

Installing and Configuring Signature Switch

  1. Find and install the Signature Switch Add-on.
  2. Open any text editor, such as Notepad.
  3. For each type of signature you want, do the following:
    1. Enter the signature information as you would like it to appear at the bottom of the email. Do not apply formatting; some email clients may have trouble with it.
    2. When you are finished choose File→Save As... and save this file as a .txt
      file to a location that will be backed up regularly.
  4. Click the Write button as if you are composing a new message.  The Compose window appears.
  5. Go to View→Toolbars→Customize... The Customize Toolbar dialog appears.
  6. Drag the Signature Switch button to the toolbar on your Compose window and click Done.
  7. Click the arrow next to your new Signature Switch button and choose Options.  The Signature Switch will open.
  8. On the Main tab, click New to add a new signature collection.
    1. Give it a Description (eg.Work-Related, Humor, Personal, etc.)
    2. You can set a Path to the existing signature by clicking the browse button (looks like a folder) or you can click the edit button (looks like a pencil) to edit them.
    3. Under Addresses, Newsgroups, and Mailinglists, you can set rules that will apply this signature when you are sending to selected recipients.  For example, if you enter ?@psu.edu into the eMail-Address field, all messages Penn State mail recipients will get the signature.
    4. Click OK
  9. You can Add, Edit or Delete any signature set from the list.  Because rules are applied, you may also need to reorder them up or down to determine which rules take precedence.
  10. The Miscellaneous tab allows you to set your default text editor.
  11. The Help tab links to the official documentation.
  12. Click OK to close the Signature Switch window.
  13. Close the window without saving the message and restart Thunderbird.

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Using Signature Switch

Click the Write button.  The Compose window appears.

  • Click the Signature Switch button to toggle the signature on and off.
  • Click the arrow beside the Signature Switch button to choose from your different signatures.
  • Click the Option button to go back and edit your Signature Switch preferences.

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