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Oracle Calendar Etiquette


Oracle Calendar Etiquette

Using your calendar properly isn't just a training issue or a technology issue; it's an etiquette issue. Your calendar has impact on the people around you.

Using Correct Terminology

  • Make sure you say Oracle Calendar not Oracle. (We use other Oracle products.)
  • Use the terms Oracle Calendar uses for the items: Group Agenda, Resource, etc.
  • Be as specific as possible!

Scheduling Resources

  • In Oracle Calendar, a Resource refers to:
    • instruction rooms,
    • meeting rooms,
    • desk schedules,
    • equipment, etc.
  • Make events using resources Public.
  • Don't put confidential info in Title or Description.

Scheduling a Location

  • Don't just write it in. Add it as a resource.
  • When changing resource, double-check Location field.
  • Set meeting as Public.
  • Don't put confidential info in Title or Description.
  • Make sure resource is confirmed.

Setting Email Reminders

  • Set email notifications on new and modified proposals.
  • Consider reminders for meetings as well.

Replying to Proposals

  • Check your in-tray once/day for new proposals.
  • If you can't attend:
  • Mark as Will Not Attend.
  • Contact the person proposing meeting.

Setting Your Hours

  • Set your normal hours in Oracle Calendar, especially if you do not work a standard Mon-Fri, 8AM-5PM.
  • Consider adding extended hours as well.
  • Update your calendar if your regular shift changes.

Noting Schedule Changes

  • Consider using a meeting to mark time as Busy for the following:
    • Vacations
    • Extended Hours
    • Conferences
    • Sabbaticals, Etc.
  • You can mark personal items Confidential.
  • Change (or have designate change) prior commitments in your calendar.

Keeping Others Informed

  • Don't reserve someone's time on a calendar if they are not supposed to attend the event.
  • Configure the Access Rights so select people could view it.
  • Consider just informing by notes, email or print.
  • Consider making the event Public.
  • Ask the people concerned for for their preferences.

Maximizing Productivity

  • Use daily notes, day events or tasks.
  • Schedule "dummy meetings" to allow yourself time to work on a task.
  • Schedule travel time before and after meetings outside of your building.

Working with a Designate

  • Consider giving at least one other person designate access to your meetings.
  • Discuss your calendar on a regular basis with your designate.

Working as a Designate

  • Make sure you are working in the right Agenda. (Hint: Not yours!)
  • Use Save State to save your open windows.
  • Use Group Agenda:
    • for viewing several people
    • for scheduling several people
    • for printing schedule of several people

Getting Help