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Add a Room Location to a Meeting

Added by LAURA NICOLE MASSARO KAUFFMAN , last edited by LAURA NICOLE MASSARO KAUFFMAN on Oct 16, 2009 13:09


Add a Room Location to a Meeting

To reserve a meeting room, go to... File?New?Meeting. Then use these one of these two methods:

The Directory Search Window

  1. On the People/Resources tab, click on the Advanced search tool ( )-looks like a magnifying glass.  The Directory Search window opens.
  2. From there, click the Resources tab, then the Search by Resource radio button.
  3. To supply the resource name, type the first few letters of the resources name (as in UL), and press Search. a list of resources will be listed in the left pane.
  4. Select the resource you want and Add it to the proposal. (For example: Mann Assembly Room is UL UP/Paterno 103 Mann Assembly.)
  5. Click OK.
  6. If inviting a resource such as Mann Assembly Room, Foster Auditorium, Libraries Wide Calendar, or any of the instructional rooms that are published to the Web, don't forget to change Access level of your meeting from Normal to Public so that it is viewable on the published calendar.  (This way participants outside of Penn State may ask anyone at Penn State where their event is scheduled and how to get there should they arrive without their event details in hand.)
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    Tip: You can also be more specific and type UL UP/Paterno and all resources in Paterno will appear in the pop-up window.

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The New Meeting Window

  1. You can also list resources in the New Meeting window:
  2. On the People/Resources tab, type res: plus the first few letters of the resource name, as in res: ul.
  3. In the Add field, and click Enter ( )-looks like a green checkmark. A window appears containing all that begin with those letters.
  4. Select the resource and click OK.
  5. If inviting a resource such as Mann Assembly Room, Foster Auditorium, Libraries Wide Calendar, or any of the instructional rooms that are published to the Web, don't forget to change Access level of your meeting from Normal to Public so that it is viewable on the published calendar.  (This way participants outside of Penn State may ask anyone at Penn State where their event is scheduled and how to get there should they arrive without their event details in hand.)
    Icon

    Tip: You can also be more specific, as in res: ul up/paterno and all resources in Paterno Library will appear in the pop-up window.

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    Submitted by Susan Walker, Assistant to the Dean, Penn State University Libraries.