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  • Roles of Meeting Facilitator, Recorder, and Group Member
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Meeting Facilitator

The facilitator is a neutral servant of the group and does not evaluate or contribute ideas. The responsibility of the facilitator is to help the group focus its energies on a task by suggesting methods and procedures, protecting all members of the group from attack, and making sure that everyone has an opportunity to participate. The facilitator serves as a combination of tool guide, traffic officer, and meeting chauffeur. He or she is also responsible for all pre-meeting and post-meeting logistics.

Meeting Recorder

The recorder is also a neutral, non evaluating servant of the group. The responsibility of the recorder is to write down basic ideas on large sheets of paper in front of the participants. The recorder does not edit or paraphrase, but uses the words of each speaker. The objective is not to record everything that is said but to capture enough so that ideas can be preserved and recalled at any time. In this way, the act of recording does not significantly slow down the progress of the meeting. The record itself is called the group memory and serves as an accepted record of what is happening as it is happening. Participants can relax and let go of ideas in the knowledge that their contributions have been heard and preserved in full view of the group.

Group Member

The group member is an active participant in the meeting. It is the responsibility of the group member to keep the facilitator and recorder in their neutral roles and to make sure that ideas are recorded accurately. As long as the meeting is being run by the Interaction Method, the control of what happens rests in the hands of the group members. They can make procedural suggestions, overrule the suggestions of the facilitator, and generally determine the course of the meeting. Otherwise the group member devotes his or her total energies to the task, knowing that the facilitator is protecting participants from personal attack, keeping individuals from dominating the discussion, and worrying about the best methods and techniques for dealing with the agenda.

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