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Project Management Plan

Overview

Activities and Notes

Participants, Roles and Responsibilities

Role

Participants

Responsibilities

 

 

 

 

 

 

 

 

 

Marketing and Communication Strategy

Marketing & Communication plan outlining 1.) individuals and groups responsible for key communications about the project and indicate distribution list for the communication 2.) distribution of messages, contacts for messages, progress reports, and meetings to validate progress of project.

Audience

What is Communicated?

Frequency

Method

Communicator(s)



 


 


 

 

 

 



 

 


 

Schedule and Milestones

Milestones and target dates for phases of the project (i.e., Phase 1 - Gather requirements, Phase 1 - Submit project plan for approvals/signatures, Phase 1 - Assess platforms/tools (list them), Phase 2 - Installation/setup a development zone, Phase 2 - Coding (list screens, programs), Phase 2 - Setup Backup jobs, Phase 3 - Review deliverables, Phase 3 - Test setup or program, Phase 4 - Schedule production implementation, Phase 4 - Implementation...

Item / Phase

Milestone

Target Date

Dependency

Status

Notes


 

 

 

 

 




 

 

 

 



 

 

 




 

 

 




 

 

 



 

 

 

 



 

 


 

Deliverables

Define project requirements, strategy for completing task, create milestones plan, new/modified report, new/modified screen, new/modified script, test plan, updated/completed documentation, operation procedures for installation.

Resources

Programming, security, network/hardware setup, internal/external group members providing expertise (can include customer), vendors...aligned with cost(s) for FTEs, hardware, project management hours (may require tracking of hours so the true cost to completing a project is understood).

Resource

Type

Hours

Cost


 

 

 


 

 

 


 

 

 


 

 

 


 

 

 


 

 

 

 

 

 

 

Functional Requirements

List project specific criteria highlighting desired result for the service, product, or application relating to business objectives which can be used to measure success of the project (i.e., customer may provide this information and indicate see attached documents from customer and scan documents to be attached to plan) and new/modified email notifications distributed by the server, application, form, report and indicate screen, event that triggers the email, and distribution of emails (i.e., IDs, group mailboxes).

Dependencies

Dependencies that are important for the success of this project and once implemented and being supported by Operations. Fill in the table below:

Dependencies

Importance

 

 

 



 


 

 

 

Budget Information

Additional costs to be reviewed by leadership and/or customer (i.e., vendor, consulting, training costs).

Access

Staff, groups, users requiring access to completed application, screens, report(s), storage, and infrastructure. Fill in the table below:

Item Name

Description

People or Groups Needing Access

 

 

 

 

 

 

Testing

Detail any specific test cases/scenarios/users required before project is ready for release (may be supplied by customer or project resources.

Security

Overview how the application, script, report handles overall security (new or modifications), identify IDs used and whether they are domain IDs and/or database IDs (DO NOT include passwords in documentation), indicate if Web Access, domain login or other special access is required.

Operations and/or Service Support Responsibilities and Requirements

Operational support responsibilities and hours application, report, or process is required to be operational and any routinely scheduled maintenance (i.e., patching, upgrades, backups) processes.

Vendor or Provider Responsibilities Overview

Vendor responsibilities for success of project if applicable.

Change Management

Process for handling change requests

Service Level Agreement (SLA) Overview

Additional notes to facilitate SLA documentation if applicable.

Project Approval

Project Leadership and Project Team

Name

Title

Date

_______________________

___________________

__________

_______________________

___________________

__________

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